Microsoft Office for Mac 2011 is a version of the Microsoft Office productivity suite for Mac OS X. It is the successor to Microsoft Office 2008 for Mac and is comparable to Office 2010 for Windows.
Outlook 2011for Mac has a special folder within the Mac OS X Finder called Office 2011 Identities. Just like it sounds, this special folder contains everything about your Outlook activities. Inside the Office 2011 Identities folder, Outlook stores one folder for each individual Identity. The name of the folder is the name of the Identity.
Each Identity folder stores your e-mail, account information, calendar events, tasks, and notes in a database for each Identity.
For Outlook 2011, the structure of an Identity folder is completely new. Outlook now treats each item within an Identity as a discreet file. Each e-mail, calendar event, or task is stored as its own file. This means Time Machine backups for your Identity can take a fraction of a second instead of several minutes or longer as it sometimes did in Entourage. Spotlight searching is much improved as a beneficial side effect.
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- I have both Office 2011 and Office 2016 installed on my Mac. (Powerpoint 2011 has some features that were removed from 2016, so I keep both installed). Marilyn & Jennifer: Though a warning did pop up once about Office 2011 not being maximized for 64 bit performance, it has been working just fine on my Macbook Pro with High Sierra 10.13.4.
- Office 2011 for Mac can't use all the fonts on your Mac if you have a large library installed, such as the full Adobe Font Folio - it simply stops loading fonts when it's 'full,' making them.
- When the Welcome to Office: Mac 2011 screen appears, select the option, Enter your purchased product key. Enter the product key from the retail package of Office for Mac 2011, and then click Activate. Save your Product ID information, click Continue, and then click Done. If prompted, install any updates.
By default, Outlook makes an Identity for you called Main Identity, which stores your first e-mail account’s information. It’s a good idea to learn where your Identity folder is located, if for no other reason so that you know not to delete or move it. Use Mac OS X Finder application (on your Dock) to navigate your file system.
Keep in mind that when you upgrade or add an e-mail account, calendar, task, or note, the information is stored within an Identity.
These scenarios illustrate times when having more than one Identity is desirable:
Separation of work and private life e-mail accounts: Your work may require you to have an IMAP account, a Gmail account, and an Exchange account, but you want to keep your personal e-mail accounts, contacts, tasks, and notes from mixing in with your business activities. Use one Identity for work and another for your private life.
Keeping jobs independent: Perhaps you work two or more jobs and don’t want to intermingle mail, calendars, and so on. Making an Identity for each job can help you keep your jobs from getting crossed.
Organization support: If you take care of the e-mail for a club or organization, make a separate Identity to keep that mail segregated.
Special event: If you manage a special event, such as a conference, webinar, or colloquium, starting a new Identity and e-mail account for the event is the perfect way to manage things.
Mac users aren’t at all shy about making their requests for applications known:
How about Visio for Mac?
When will IE return to Mac?
Will we ever see a Microsoft Project for Mac?
Where can I get Access for Mac?
When will (insert name of hot new game here) be available for Mac?
Most of these requests are for well-known Microsoft applications on Windows, and Mac users want them. Let me address a few of these in some detail.
Microsoft Visio
It’s unwise to say “never” with regard to future development efforts by a company as large as Microsoft, so I will predict this about Visio for Mac: it’s very, very unlikely to ever happen.
I, and many others, believe the development costs to produce a Mac Visio that would faithfully render any existing Visio drawing (and have almost all the functionality of Visio for Windows) would never be recouped by Microsoft.
For any Mac software company, a software product that brought in $50 million per year would be viewed as a fantastic success. But in the rarified world of the Microsoft Office team, such a product would be considered a dismal failure.
For any Mac software company, a software product that brought in $50 million per year would be viewed as a fantastic success. But in the rarified world of the Microsoft Office team, such a product would be considered a dismal failure.
Microsoft Access
Exactly the same as Visio: very, very unlikely to ever happen, and for exactly the same reason.
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Internet Explorer
Never going to happen.
There was a version of IE for Mac about 15 years ago. Microsoft ceased development of IE for Mac in July 2003. Given that there is no new development for IE for Windows (because of the release of Microsoft Edge in 2015), there is no chance at all for a future release of IE for Mac.
Any Hot New Game by Microsoft
Never going to happen.
The graphics foundations on Mac and Windows diverge sufficiently that porting any hot new Windows game over to the Mac is a major undertaking. It would be unlikely to recoup development costs, for the same reasons as the Office applications. You can read more details about DirectX and OpenGL.
What’s a Mac User to Do?
There are a couple of options for a Mac user:
- Use a viewer application. In some cases, a viewer application that faithfully renders a document that you could not otherwise open will suffice. In the case of Visio, Microsoft has released a Visio Viewer for iOS, as shown in Figure 1.
- Use a competing application. Search for “Visio for Mac” on Google, and many of the results will be for third-party applications for Mac that open Visio drawings and provide much of the same functionality.
- Run the real Windows application on your Mac. If you need the real Visio with all its functionality, then use Parallels Desktop® for Mac to run Windows 10 on your Mac and purchase Visio from Microsoft. You lose no functionality or visual fidelity, since you are running the real Visio in the environment it expects: Windows 10.
(Already own Visio? No problem. Just use the Migration feature in Parallels Desktop to move everything on your PC—including Visio—into a virtual machine on your Mac.)
Figure 2 shows Visio running on my MacBook Pro®.
Figure 2_Visio 2016 running in Windows10 on a Mac with Parallels Desktop
Figures 3 and 4 show Access, and Figure 5 shows IE—all running on my MacBook Pro.
Figure 3_Access 2016 in Windows 10 running on a Mac with Parallels Desktop
Figure 4_Access 2016 in Windows 10 running on a Mac with Parallels Desktop
Figure 5_IE in Windows10 running on a Mac with Parallels Desktop
While you may not be able to get the Mac applications you desire, you can get the Windows versions and run them right alongside your Mac applications.
As the product manager for Parallels Desktop, you might consider my opinions to be a bit biased. (They aren’t, but you might think that.) So, here is a quote from a Network World review (emphasis mine):
“I’ve been a Mac user for many years, and like with most Mac users, there are occasions when I have core business apps that require me to run Internet Explorer for a browser, or run Visual Studio for app development work, or even run Microsoft Project and Visio that just aren’t available on a Mac. And while Apple provides BootCamp where I can switch between booting from a Mac to booting as a Windows system, that means I have to constantly reboot my system to switch between operating platforms. So I’ve been a happy user of Parallels for years where I can run Windows and Mac applications side by side at the same time.” –Rand Morimoto, Network World
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